Privacy Policy

Your data, your control.

Last updated: April 2026

NiyamHR AI Mentor is a product of Madraz Buzz Media (“we”, “us”, “our”), built on the SmartDNA methodology framework. This Privacy Policy explains how we collect, use, and protect personal data when you use NiyamHR AI Mentor (“the Service”).

1. Information we collect

  • Account information: name, email address, organisation name, role and level
  • Diagnostic data: responses to the Organisation DNA diagnostic, employee onboarding assessments, and behavioral trait mappings
  • Usage data: weekly check-in reflections, honing lab responses, scenario interactions
  • Technical data: IP address, browser type, device information, log data

2. How we use your data

We use your data only to provide and improve the Service:

  • Generate personalised organisation DNA and employee alignment analyses
  • Deliver AI-powered mentorship calibrated to your organisation
  • Produce organisational insights for authorised users in your organisation
  • Maintain account security and prevent fraud
  • Communicate with you about the Service

We do not sell your data. We do not use your reflections or organisational data to train AI models.

3. Third-party services

NiyamHR uses the following third-party services:

  • Google Firebase: Authentication, database (Firestore), and application hosting. Governed by Firebase Privacy Policy.
  • Anthropic Claude API: Large language model for AI-generated mentorship and analyses. Per Anthropic's policy, data sent via their API is not used to train their models.

4. Data sharing

Within your organisation, data visibility is governed by role-based access control. Founders and authorised HR admins can view organisation-wide insights; managers can view their direct reports' data; employees see only their own data. We do not share your personal data with anyone outside your organisation except as required by law.

5. Your rights under DPDPA 2023

Under India's Digital Personal Data Protection Act 2023, you have the right to:

  • Access the personal data we hold about you
  • Correct inaccuracies in your data
  • Request deletion of your data
  • Withdraw consent for processing
  • Nominate another individual to exercise rights on your behalf
  • Lodge a grievance with the Data Protection Board of India

To exercise any of these rights, email us at support@niyamhr.in. We respond within 7 business days.

6. International users

NiyamHR is operated from India. If you are accessing the Service from outside India, please note your data may be processed in countries where we or our service providers operate. We apply the same privacy protections regardless of your location.

7. Data retention

We retain your data for as long as your account is active. If you close your account or request deletion, we delete your data within 30 days, except where we are required by law to retain certain records.

8. Cookies

NiyamHR uses essential cookies for authentication and session management. We do not use third-party tracking cookies or advertising cookies. By using the Service, you consent to our use of essential cookies.

9. A note on our stage

NiyamHR is a startup in Early Access. While we apply enterprise-grade infrastructure and security practices from day one, we are continuously building out our compliance programs. See our Security page for our detailed roadmap.

10. Changes to this policy

We may update this Privacy Policy as the Service evolves. When we make material changes, we will notify you via email or through the Service. The “Last updated” date at the top of this page reflects the most recent revision.

11. Contact us

Questions, concerns, or requests regarding this Privacy Policy? Contact our grievance officer at support@niyamhr.in.

Madraz Buzz Media · Chennai, Tamil Nadu, India